Office Administrator and Bookkeeper

Minimum requirements: Financial Duties Include (But Not Limited To): Maintain and ensure accurate and up-to-date financial records are maintained. Record daily financial transactions, including purchases, expenses, receipts, and sales. Assist in the preparation of financial statements such as balance sheet and income statements. Analyse financial data to provide insights for future financial planning. Assist senior accountant (external) in the preparation of monthly management accounts and collaborating with independent auditors to compile the annual financial statements. Debtors Assist with customers and quotations where required, process invoices and reconcile and send out customer statements. Creditors Managing suppliers, issuing of purchase orders, placing orders with suppliers, processing of supplier invoices, account reconciliations and filling in, compiling supporting documents and submitting credit applications to suppliers. Daily capturing and reconciliation of bank statements. Imports Detailed costing of import shipments within the ERP system and reconciliation of customs VAT. Inventory Management of physical inventory as well as on the system and ensure monthly stock takes take place and inventory is maintained and kept accurate. Exports Prepare the necessary documents for export shipments and liaising with freight forwards for customers clearance and export requirements. Maintaining staff files and contracts. Assist with monthly payroll preparation as well as leave management. Office Administration Duties Include (But Not Limited To): Front desk customer service, including answering phones. Manage schedules for appointments and deadlines. Assist with agendas, travel arrangements, appointments etc. Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations. Track stock of office supplies and place orders when necessary. Maintaining general office files and filing requirements, including job files, vendor files, and other files related to the companys operations by keeping an organized file system. Scan and upload documents onto the server. Performing other relevant duties when needed. Manage drivers and vehicles including licence renewals. Executive support to the Managing Director. Management of both supplier and customer orders and ensure orders are received or shipped in a timely and neat manner. Desired Experience & Job Requirements: Proven experience as a Bookkeeper and Office Administrator or similar role. International trade and import & exports experience highly beneficial. Good understanding of accounting and financial reporting principles and practices. Ability to work well independently with integrity and with little to no supervision. Be fluent and well spoken in both English and Afrikaans with good communication skills both written and verbal. Showcase eagerness and willingness to learn and grow with the company. Excellent organizing abilities and exceptional attention to detail. Proficient in a variety of computer software applications including Microsoft Office. Comfortable handling confidential information. Able to quickly learn and adapt to new software and processes. Strong verbal, numerical, and written communication skills. Strong process, planning, organizing, and record-keeping skills. Superb organizational and time management abilities. Detail-oriented (strong attention to detail), goal-oriented, and task-driven. Ability to multitask and to work without supervision. Reliability and honesty. Ability to function well in a high-paced and at times stressful environment. Willing to work flexible hours as and when required. Qualifications: Matric or Grade 12. Associate degree in Accounting / Relevant Diploma / Relevant Certificate Qualifications (ACA, ACCA, or CIMA) is a plus but not required. BSc/Ba certificate in accounting, finance, or relevant field is a plus but not required. A minimum of 3-5 years experience in similar roles. Proficiency in using accounting software or ERP systems. Advanced level Excel skills. International trade and import & exports experience highly beneficial Consultant: Daniella Rorke - Dante Personnel Pretoria Faerie Glen

Location: Pretoria, ZA

Posted Date: 4/26/2024