Sales Co-ordinator

To provide administrative support to the Sales Department to ensure all operational aspects are efficiently carried out and relevant reports are timeously progressed to track sales efforts. · Issue, Follow up and maintain all Accommodation only bookings portfolio specific. · Assist Sales Executives in terms of diary management (schedule appointments, etc.) · Arrange flights, accommodation, car hire and transfers for the Sales Executives · Assist Sales Executives with organizing events, e.g. Educational, Golf Days, and Workshops etc. · Co-ordinate and schedule Site Inspections for the Sales Executives and assist in their absence. · Process vendor and/or supplier forms, credit applications, complimentary and/or prize letter requests. · Monitor client requests and provide all necessary information to allow for follow up. · Process purchase orders and any room rate and contractual distribution matter. · Monitor client request (e-mails, telephonic and via the web) and respond to such requests within 24 hours on behalf of the Sales Executives. · Update records of all communication with prospective clients, communicate to the respective Sales Executives and compile a weekly follow up report. · Minute taking at sales meetings and workshops and distribute minutes thereof. · Accountable and Responsible for overall maintaining of Salesforce.com (Account Manager). · Manage marketing collateral with Head Office and issue of same. · Manage Client gifts (stock, issue and safekeeping). · Adherence to any other reason reasonable instruction given by senior or executive management · Reconciliation of Monthly Sales Figures. · Complete RFP Submissions on Lanyon. · Process Corporate, PCO, STO and Travel Agent rate agreements for distribution. · Generate PO for invoices and coordinating payment timeously. Go through monthly spend report for Group Sales Manager and highlight any queries. · Manage and action items in the sales inbox within 24 hours. · Matric / Grade 12; · Relevant Secretarial / Administrative experience required; · 1 2 Years experience in the Hospitality Industry would be an added advantage; · Previous Sales Co-ordinator experience would be an added advantage; Excellent organisational, interpersonal and communication skills required.

Location: Johannesburg, ZA

Posted Date: 5/1/2024