Assistant Financial Controller

Applicants must have a hotel background

Assistant Financial Controller

Milton Keynes

Salary: up to £40,000 p.a.

Salary Depending on Experience

An exciting opportunity has opened up! We are expanding our Finance Team.

We are looking for someone already working in hotel finance looking for their next role or an existing hotel accountant, salary will be dependant on the experience of the candidate.

What is the main purpose of the role?

• To support the Financial Controller in all areas of commercial/financial development in order to assist with achieving budget profit.
• To manage a small team responsible for all aspects of financial control.
• To establish and implement the system of internal audit to ensure that hotels financial and operational objectives are met.
• To analyse existing processes and procedures within departments and suggest improvements to minimise the risk to business.
• Use hotel systems on daily basis to perform robust revenue and payroll analysis, variance analysis to identify errors and implement correct procedures.
• Submit accurate and detailed reporting to Financial Controller and hotel management on daily financial compliance and KPI’s. Key Responsibilities and Duties
• Perform detailed analysis of departmental and overhead cost, identify profit enhancement opportunities.
• Identify potential for improvement of existing controls and implement new financial controls and procedures to help manage the risk/loss to the business.
• To assist in maintaining an effective sales ledger/credit control operation, monitoring DSO (Day Sales Outstanding) and Bad Debt provision. • To maintain the Purchase Ledger function in accordance with established procedures using SAGE.
• To control all petty cash in hotel, ensuring all transactions are authorised and processed correctly.
• Ensure that weekly and monthly financial deadlines are consistently being met and reports are submitted in accurate and efficient manner.
• To take responsibility for processing of payroll in accordance with statutory procedures and to meet company standards.
• Provide accurate and timely information to external payroll provider, stock taker and lead the preparation of the financial audit and coordinate the audit process. Deal with all accounting and control matters in the hotel in accordance with company policy.
• Undertake a robust daily review of departmental payroll with variance to forecast and budget analysis. Ensure that daily departmental compliance is adhered to without a failure.
• Detailed management and reporting of food & beverage margins, F&B cost analysis, including the loss management and effective review and management of exception transaction, such as refunds, voids, discounts etc.
• Prepare accurate monthly management accounts including Profit and Loss Statement and Balance Sheet strictly within company deadlines.
• Support financial controller in preparing and updating EBITDA forecast and cash flow forecast.
• Carry out regular departmental checks on GDPR compliance and PCI DSS compliance.
• Assist with management of sales ledger/credit control function and outstanding debtors, to ensure that balances due are maintained at company’s agreed level. Assist with management of purchase ledger and efficient payment control of creditor balances.
• Oversee the cash management on site, float reconciliation, petty cash and personal expenses processing, including the daily End of Day reconciliation process.
• Provide effective leadership to the finance function including identifying key financial drivers to enhance the profitability of the hotel. Provide day to day support to finance team members and help with their professional development.
• Work closely with wider hotel team to ensure a functional understanding of departmental financial reporting and other metrics including wage %, GP margins and P&Ls. Help with financial training of the Departmental management.
• Effective communication with business owner, outsourced accounting team and external clients and suppliers.

Skills required for the ideal candidate:

• Must be able to maintain and interpret financial data, to include the production of monthly reports, budgetary and P&L reports.
• Ideal candidate will be from a hotel background, proficient in using multiple integrated systems within one hotel.
• High level of computer literacy and numeracy skills, strong system skills
• Sage, Procurement system, hotel PMS, strong excel skills including Pivot tables, VLOOKUP, INDEXMATCH
• Excellent communication, organisational and problem-solving skills.
• Responsible and reliable, with an exceptional attention to details
• Positive proactive attitude and ability to prioritize in a fast-paced environment.
• Ability to work well within a team and independently with minimal supervision.
• Competent to develop the team effectively and consistently.
• Ability to respond to financial queries with urgency and professionalism.
• A professional accounting qualification (or working towards a qualification) preferred.

Learning and Development

• To attend and contribute to (or deliver) regular value-added learning and development sessions carried out by your HOD or specialist within the business to support both business performance and personal learning.
• To ensure you perform your daily duties in accordance with the trained and communicated standards and lead by example in developing a customer focused engaging service driven hospitality offering to our guests and internal colleagues.
• Take an active role in enhancing and taking ownership for your own continuous personal development.

Health & Safety

• To ensure that the Company Health & Safety procedures are adhered to and implemented within the department.
• To be aware of all legislation that is relevant to your work and ensure that all legal requirements are met including: licensing, health & safety at work, COSHH, environmental health, fire precautions, manual handling and any other relevant policies.

The responsibilities in the Job Description are subject to change from time to time to

Job Types: Full-time, Permanent

Salary: up to £40,000.00 per year

Benefits:

• Canteen
• Company pension
• Discounted or free food
• Employee discount
• Free parking
• Life insurance
• On-site gym
• On-site parking

Schedule:

• Day shift
• Monday to Friday

Experience:

• hotel finance: 2 years (required)

Ability to Commute:

• Milton Keynes, MK17 0PH (required)