Maintenance Administrator

REQUIREMENTS: Minimum of three (3) years experience in a similar position an advantage. Minimum Grade 12. Knowledge of Electrical & Plumbing materials essential Knowledge of and able to source materials and new suppliers. Able to analyse and compare material quotations. Computer Literate in Microsoft Office, Excel, word, Outlook and able to compile maintenance records on Excel. Financial compiling of packs i.e. quotes, proof of payment, send proof of payment, track order and invoice Knowledge of Health & Safety Regulations and Procedures Must be Fluent in English. A motivated self-starter who works independently and also enjoys working with people. Excellent communication skills. Pro-active problem solving abilities. Own Transport is advantageous Must be able to work under pressure. Ability to work overtime and / or shifts, including public holidays/ weekends/night shift. Knowledge of Capex Recon sheet QUALIFICATIONS: Minimum Std. 10 (Grade 12) Hotel School Diploma/Degree or National Qualification equivalent. KEY RESPONSIBILITIES: Capturing to record Hotel Plant rooms Water, Fountains, Cooling Towers and Electricity and Gas Consumption on a Daily basis and mail readings to financial controller when needed. Issuing and recording of preventative maintenance work orders daily. Issuing and recording of monthly maintenance tasks (HVAC), take up to accounts and sort out problems in accounts. Issuing DB-Checklist and follow up. Assist Maintenance Manager with Secretarial work. Record Maintenance Staff Daily Register/Roster and complete payment sheets when needed. Record daily use of equipment in tool registers. Liaise with contractors and suppliers regarding jobs to be done in the complex as well as stock needed. Ensure that all chargeable jobs for owners, tenants and retail tenants are signed off by the relevant parties and sent to the accounts department timeously. Keep track of projects on Excel (payments and progress). Major room assets filed for easy access, Air-condition, TV and Fridges. Do stock take on a monthly basis and to advise senior management of any Discrepancies and / or concerns. Capture job-cards electronically and report back to relevant departments and / or owners, tenants and retail tenants. Adhoc: To perform extra responsibilities over and above daily duties and working overtime when necessary. To assist in taking control of the general operation of the maintenance department in the absence of the Assistant and/or Maintenance Manager. Represent the department in management meetings when needed.

Location: Green Point, ZA

Posted Date: 4/18/2025