Legal Secretary- Commercial & Residential Real Estate

Role Overview The Legal Secretary will provide comprehensive secretarial support to a range of fee earners, including Partners, Associates, and Trainees. This job description is not an exhaustive list of all duties and responsibilities. Duties/Responsibilities Administrative Support: Assist fee earners with administrative tasks such as bundling, indexing, and general organization. Client Care: Handle client correspondence, open files, conduct conflict checks and sanctions searches, and collaborate with the AML team during the client/file opening process. Client Interaction: Serve as the first point of contact for clients via phone, email, and face-to-face interactions. Proactively support client activities and requirements, including taking messages and answering simple queries. Document Preparation: Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and sanctions searches, and audit letters under the direction of the partner/fee earner. Email Management: Manage inboxes and file emails, ensuring urgent emails are promptly addressed by fee earners or forwarded to another fee earner in their absence. Typing Tasks: Undertake typing tasks, including urgent documents through digital and non-digital dictation. Travel Arrangements: Make travel arrangements such as booking flights, hotels, and dinners. Collaborative Support: Work collaboratively with other secretarial support and provide assistance during secretarial absences within the department and firm. Undertake ad-hoc duties as requested by fee earners. Property and Finance Searches: Conduct relevant property and finance searches through “InfoTrack,” handle Land Registry applications, and manage stamp duty returns under the direction of the fee earner. Billing Support: Assist fee earners with billing processes. Skills & Experience At least 3 years of professional experience as a Legal Secretary / Legal PA within Residential and Commercial Real estate A secretarial qualification (ILEX, Pitmans, Quest, RSA, or equivalent). Proficient in using Microsoft Office packages in a professional capacity. Experience in full diary and email management. Excellent communication skills. High level of attention to detail. Ability to prioritise tasks effectively.

Location: The City, GB

Posted Date: 4/22/2025