Operations Assistant

Job Description Job Description We are offering a permanent employment opportunity for an Operations Assistant in Santa Clara, California. This role is pivotal in ensuring the smooth functioning of the organization by managing vital operational, administrative, and logistical tasks. Responsibilities • Assist in maintaining a smooth workflow across all departments • Facilitate the setup of conference rooms for meetings • Oversee vendor management, including contracts, agreements, and renewals • Support staff with the preparation of quarterly reports • Manage local office facilities, ensuring cleanliness and presentability • Organize and maintain the CEO’s calendar, including scheduling meetings and travel bookings • Prepare and submit accurate expense reports for the CEO • Assist with general administrative tasks such as filing, data entry, and document management • Coordinate and facilitate weekly sync meetings • Collaborate with team members in creating and maintaining company presentations • Assist in setting up and managing internal events, including logistics and hospitality • Coordinate accommodations for visiting team members and guests, including overseas visitors • Provide support for high-level visitors, including board executives • Update company LinkedIn profiles or pages as needed • Utilize Salesforce to support various internal workflows • Use Microsoft Office Suite, particularly Excel and PowerPoint, to manage data and presentations • Handle and prioritize ad hoc operational projects, working closely with the Director of Finance and other leadership team members.• Proficiency in answering inbound calls is required • Exceptional customer service skills are essential • Must have experience in data entry • Ability to effectively manage email correspondence • Comfortable handling both inbound and outbound calls • Proficiency in Microsoft Excel is necessary • Must be proficient in using Microsoft Outlook • Knowledge of Microsoft PowerPoint is required • Must be skilled in using Microsoft Word • Ability to schedule appointments efficiently • Strong communication skills are necessary • Must have experience in providing operations support • Experience in event coordination is a plus • Previous role as a facilities coordinator is beneficial • Must be able to coordinate with a team effectively

Location: Santa Clara, CA, US

Posted Date: 4/30/2025