Impiegato del back office

Job Overview We are looking for a motivated and detail-oriented Coordinator to support our events in delivering exclusive, high-standard experiences for our guests. This is a fully office-based role, focused on the logistics, administration, and coordination behind the scenes. The selected candidate will not be responsible for direct guest interaction but will play a key role in the internal preparation and communication that ensures each event runs smoothly and reflects our high standards. Main tasks and responsibilities: Coordinate and document all preparatory steps of events, including internal planning meetings, scheduling, and logistical arrangements. Draft timelines, checklists, and reports to support event execution and ensure alignment with company standards. Liaise with internal departments (F&B, Housekeeping, Maintenance, etc.) to distribute and follow up on event requirements and schedules. Maintain constant communication with suppliers and vendors to ensure timely deliveries and service alignment. Support inventory checks and material requests in preparation for events. Prepare event documentation and assist with internal presentations and reports for management. Ensure all administrative processes follow internal procedures and deadlines. Maintain digital and physical records related to each event. Follow standard operating procedures and contribute to continuous improvement of event planning workflows. Assist in coordinating staff briefings and internal training related to event operations. Monitor internal progress of activities and flag potential operational gaps. Skills and competences required: Prior experience in event coordination, administration, or office-based planning—ideally in the hospitality or luxury sector. Excellent organizational and multitasking abilities. Strong written and verbal communication skills in both English and Italian (a third language is a plus). Proficient in Microsoft Office Suite, especially Excel and PowerPoint. Ability to work independently and manage multiple deadlines. High attention to detail, confidentiality, and a proactive work approach. Strong sense of teamwork and interdepartmental coordination. What We Offer Tailored learning & development training. Access to well-being activities (e.g., yoga classes, team gatherings, internal welfare programs). Competitive salary based on experience and qualifications. Note: Further details will be provided during the interview process.

Location: lisciano-niccone, IT

Posted Date: 5/8/2025