Legal Secretary - Litigation

Job Description Job Description Pay Range: $79,000 - $100,000 (dependent on experience and performance bonuses) Very busy Westlake Village personal injury law firm seeks a full-time well-experienced litigation secretary. This position requires great organization and time management skills. Experience required: minimum 3 years. Attention to detail and accuracy is essential. It's a small and very friendly office. The right candidate must work well in a fast-paced, high demand, and jovial atmosphere. This full-time position’s compensation is $32 - $40 per hour depending upon experience (plus periodic discretionary performance bonuses). By way of example, the vast majority of our team members received bonuses that exceeded 20% of their annual earnings last year. Position with estimated bonuses and before benefits will range from $38 - $48/hour. Benefits include health insurance, dental insurance, vision insurance, life insurance, disability insurance, 401(k) w/ 3% employer contribution. 17 paid holidays plus 3 weeks of PTO. About Us: Westlake Injury Law is a plaintiffs personal injury law firm established in 2009. Our litigation staff is relentless in bringing defendants and insurance carriers to justice through hard pressed litigation. We have a close-knit small office of 11 hard working team members and growing. We are located in beautiful Westlake Village and enjoy regular lunches as a group at local restaurants and wine Friday on our large patio overlooking the city. Our firm is organized with a pre-litigation and litigation department. Our ligation department includes three case managers working under two attorneys. Case managers draft discovery with clients, handle initial drafts of mediation briefs, demand packages and coordinate depositions. The litigation secretary will work directly with two attorneys (and soon three) to perform the following: Key Responsibilities: - Prepare and file legal documents in state and federal courts - Maintain attorney calendars and ensure deadlines are met - Organize and maintain electronic and physical files - Draft, proof-read and format legal correspondence, pleadings, and documents - Prepare TOC's/TOA's for legal briefs and motions - Handle e-filing and traditional filing of documents - Perform docketing and other tasks related to case management - Prepare trial filings: exhibit lists, and exhibit compendiums, witness lists (and coordinate availability of lay and expert witnesses), memorandum of facts and law, jury instructions, verdict forms, etc - Use Clio case management software to manage, organize and document the file Qualifications: - Minimum three (3) years experience working in a law firm as a secretary; at least two (2) years as a litigation secretary - Knowledge of litigation processes and procedures - Proficiency with e-filing with State and Federal courts - Familiarity with calendaring and docketing procedures and rules - Strong attention to details and excellent time management skills - Proficient in MS Office applications and preferred experience with Clio - Exceptional communications skills are critical - Will work on-site at our facility located at Westlake Village (no option to work remote). If you meet or exceed these qualifications, please reply with a copy of your resume. Company Description This is a small personal injury law firm. I started the law firm in 2009 and have been very fortunate to build a fantastic team. I rely heavily on my excellent staff and every team member is critical to our success. I respect work-life balance and make every possible accommodation to ensure my team is able to enjoy important time away from work. I reward my team with our firm's successes and am proud of our track-record for great bonuses. The team here never says "that's not my job", there is a universal attitude of "how can I help?" If you are always up for a new challenge, are able to tackle new issues with limited guidance, and come to work most days with a good outlook, I look forward to meeting you and seeing if you are a good fit to join our team. Company Description This is a small personal injury law firm. I started the law firm in 2009 and have been very fortunate to build a fantastic team. I rely heavily on my excellent staff and every team member is critical to our success. I respect work-life balance and make every possible accommodation to ensure my team is able to enjoy important time away from work. I reward my team with our firm's successes and am proud of our track-record for great bonuses. The team here never says "that's not my job", there is a universal attitude of "how can I help?" If you are always up for a new challenge, are able to tackle new issues with limited guidance, and come to work most days with a good outlook, I look forward to meeting you and seeing if you are a good fit to join our team.

Location: Thousand Oaks, CA, US

Posted Date: 5/9/2025