Office Manager

Job Description Job Description Join the Wayne Rivers, CPA, Accounting and Tax Services Team as Our Office Manager! Are you an organized, personable professional who enjoys helping others and keeping things running smoothly? Are you looking for a long-term role where your attention to detail and customer service mindset can really shine? Wayne Rivers CPA, a boutique CPA firm in Battle Ground, WA, is hiring a full-time Office Manager . This is a key role in our office—you'll handle everything from managing calendars and client communication to supporting tax, bookkeeping, and payroll workflows. If you enjoy meeting people, love creating structure and efficiency, and want to grow in the accounting field, this could be the perfect fit. Why Wayne Rivers CPA? Work Environment: Our office is peaceful, professional, and client-focused. It’s a great fit for people who thrive in a calm setting and enjoy structured, purposeful work. Team Vibe: We value dependability, resourcefulness, and mutual respect. Our team works together, not in silos, and we all pitch in to make tax season less stressful. Growth Mindset: You’ll be encouraged to learn, take on more responsibility, and grow your skillset, especially if you’re interested in bookkeeping or accounting. About the Job: Position: Full-Time Office Manager / Front Desk Administrative Assistant Primary Duties: Managing client communication and appointments, supporting tax and accounting functions, and organizing internal office operations. Location: In-person at our quiet and welcoming office in Battle Ground, WA Pay: $21–$24 per hour, depending on experience The Ideal Background and Experience: High school diploma or GED required; administrative or business coursework preferred. 1–2 years in a receptionist, administrative assistant, or office manager role. Experience working in a professional office environment (accounting, legal, medical, etc.). Comfortable with Gsuite products, CRM database management, and learning new software. Bookkeeping or payroll experience is a plus, but not required. A strong desire to provide top-tier client service and support to the office team. Primary Job Duties: Greet clients warmly by phone, email, and in person—create excellent first impressions. Schedule and manage appointments for the office team (Zoom and in-person). Maintain internal calendars, office schedules, and key tax deadlines. Assemble, track, and follow up on client documents and tax return packets. Support billing, invoicing, and collections; maintain accurate client records. Help coordinate payroll and bookkeeping workflows with staff as needed. Monitor the office inbox, voicemail, and client portal messages; direct appropriately. Maintain supplies and manage incoming/outgoing mail and secure document transfers. Keep the front office and shared spaces clean, organized, and professional. Assist with digital and paper filing, internal procedures, and seasonal workload. Benefits: Health Insurance: 100% company-paid for employees after 90 days 401(k): Up to 4% match after 180 days Vacation: 2 weeks per year; 3 weeks after 5 years Sick Pay: Accrual per WA state requirements (1 hour per 40 worked) Holidays: 7 paid holidays (New Year’s Day, April 16th, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas) Typical Hours: Schedule: Monday–Friday, 8:30 AM–5:00 PM Tax Season Hours: Additional evenings and Saturdays expected from January through April 15 Tools and Software Used: Gsuite products, Zoom, QuickBooks Online & Desktop, Xero, Lacerte Tax, Liscio client portal, Thryv CRM Join a team where your strengths are valued, your growth is encouraged, and your work makes a difference every day. We look forward to meeting you! Wayne Rivers CPA is an Equal Opportunity Employer. Company Description We have been helping clients in the Southwest Washington and Portland area for 20 years with a focus on tax preparation and accounting. With a staff of 7, we place a great value on getting along as a team. Company Description We have been helping clients in the Southwest Washington and Portland area for 20 years with a focus on tax preparation and accounting. With a staff of 7, we place a great value on getting along as a team.

Location: Battle Ground, WA, US

Posted Date: 5/9/2025