Executive Assistant ( Law Firm)

Executive Assistant/ 401K / Hybrid/ Great Work Environment /Great Benefit Package This Jobot Job is hosted by: Haley Lucas Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $75,000 - $90,000 per year A bit about us: Our esteemed law firm is seeking a dynamic and experienced Executive Assistant to support our dynamic senior leadership. This is not your typical Executive Assistant role. It is a high-impact position that requires an individual with a strong background in the legal industry, exceptional organizational skills, and an ability to thrive in a fast-paced environment. The successful candidate will be a critical part of our team, providing high-level administrative support to our senior partners and managing various administrative tasks to ensure our office's smooth operation. Why join us? Medical/Dental/Vision 401k with match FSA Life insurance/ AD&D Hospital indemnity insurance Short and long term disability Hybrid remote/onsite work flexibility Employee discounts Job Details Job Details: Our esteemed law firm is seeking a dynamic and experienced Executive Assistant to support our dynamic senior leadership. This is not your typical Executive Assistant role. It is a high-impact position that requires an individual with a strong background in the legal industry, exceptional organizational skills, and an ability to thrive in a fast-paced environment. The successful candidate will be a critical part of our team, providing high-level administrative support to our senior partners and managing various administrative tasks to ensure our office's smooth operation. Responsibilities: As an Executive Assistant, you will be tasked with: 1. Managing and maintaining the partners' complex calendars, coordinating meetings, and ensuring they are well-prepared for all engagements. 2. Drafting memos, letters, and other forms of internal and external communication. 3. Coordinating domestic and international travel arrangements, including flight bookings, hotel reservations, and itinerary planning. 4. Reviewing and interpreting contracts and other legal documents, providing summaries for partners when necessary. 5. Providing comprehensive administrative support to the office, including filing, photocopying, answering phones, ordering supplies, and maintaining office equipment. 6. Utilizing Microsoft Office Suite to create and edit documents, spreadsheets, and presentations. 7. Problem-solving any issues that arise, using your initiative and judgment to make decisions on behalf of partners. 8. Assisting with special projects as needed, demonstrating your ability to multi-task and meet deadlines. Qualifications: The ideal candidate for this role will possess the following qualifications: 1. A Bachelor's Degree in a related field. 2. A minimum of 5 years of experience as an Executive Assistant in a law firm or legal department. 3. Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. 4. Exceptional organizational skills and attention to detail. 5. Strong written and verbal communication skills. 6. Ability to manage complex calendars and coordinate meetings. 7. Experience with domestic and international travel arrangements. 8. Proven ability to review and interpret legal contracts. 9. Excellent problem-solving skills with the ability to make decisions in a fast-paced environment. 10. Ability to handle confidential information with discretion. This is an exciting opportunity for a seasoned Executive Assistant to join a dynamic and fast-paced legal team. If you have the required experience and skills and are ready for a challenging yet rewarding role, we would love to hear from you. Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Location: Fort Lauderdale, FL, US

Posted Date: 5/15/2025