Pa/Secretary

We are looking to recruit an experienced PA/Assistant to work for a busy Director in an expanding Manufacturing company based in the West of Newcastle upon Tyne. This is a part-time role 2-3 days per week. We are looking for someone to join the team to ensure the smooth running of the office on a day-to-day basis whilst working closely with Directors and Team members. Someone who is highly organised, able to multitask and can work towards deadlines. The role * General admin support including booking travel, organising diaries and appointments. * Taking calls from customers and suppliers. * Diary management, travel management, corporate hospitality, organising and coordinating itineraries for internal and external meetings. * Arranging calls and booking meeting rooms, organising events and managing meeting agendas. * Organise and schedule meetings and appointments on behalf of Partners. * Taking and distributing meeting minutes * Liaison with production and internal departments * Distribution of bills, managing various rotas, maintaining organisational charts and processes library. * Supporting the preparation of reports, presentations, and general business correspondence as needed. * Maintaining an organised and efficient office environment, including managing filing systems (physical and electronic) and ensuring shared spaces are tidy and presentable. * Typing letters agendas e mails and ad hoc clerical work as needed * Using MS Office and in-house computerised systems Requirements for the role * Previous PA/Secretarial experience to Director level * Highly organised, able to multitask and work towards deadlines. * A flexible, can-do approach - ready to get involved in everything from client communications to meeting coordination. * GCSE in Maths and English at Grade 4 or above (or equivalent) * Excellent organisation and communication skills. * Attention to detail. * Ability to deal with colleagues at all levels * Discretion and Confidentiality * Ability to be proactive * Willingness to help other departments in this central role * Microsoft Office – Outlook, Excel, Word, PowerPoint experience * Diary and travel management experience

Location: Newcastle Upon Tyne, GB

Posted Date: 5/16/2025