Weddings & Events Manager- Luxury Lodge

Wedding & Events Coordinator Luxury Lodge Setting Client Consultation & Experience Design Engage with clients to understand their vision, style, and budget for weddings and special events. Provide expert guidance on packages, venue capabilities, timelines, and trusted vendors, ensuring a seamless planning experience from concept to celebration. Comprehensive Event Planning & Execution Manage every aspect of event coordination, including timelines, floor plans, menus, décor, staffing, and logistics. Oversee event setup, execution, and breakdown to ensure flawless delivery and memorable guest experiences. Vendor Liaison & Partnership Management Coordinate with a curated network of external vendorsflorists, photographers, entertainers, caterers, and moreto guarantee service quality and punctuality. Serve as the central point of contact for all third-party providers. Cross-Departmental Team Coordination Collaborate with internal teamsincluding culinary, housekeeping, front office, and maintenanceto align operations with the event vision and client expectations. Ensure smooth, efficient communication across departments. Sales Enablement & Marketing Support Actively promote event packages through property tours, marketing campaigns, and client consultations. Respond promptly to inquiries, prepare detailed proposals and contracts, and support revenue growth through compelling client engagement. Budget Management & Financial Accuracy Develop and manage event budgets in alignment with client goals and lodge financial parameters. Oversee all billing, invoicing, and payment tracking with transparency and attention to detail. Client Relationship & Onsite Hosting Serve as the primary point of contact for clients throughout the planning process and during the event. Anticipate needs, resolve issues in real time, and ensure each clients experience exceeds expectations. Post-Event Evaluation & Continuous Improvement Conduct post-event debriefs with clients and internal teams. Gather feedback, identify successes and opportunities for improvement, and implement changes to elevate future events. Compliance, Licensing & Safety Oversight Ensure all event operations align with legal, safety, and property-specific regulations, including licensing requirements, occupancy guidelines, and emergency protocols.

Location: Bela-Bela, ZA

Posted Date: 5/17/2025