Executive Assistant

Our client is seeking an experienced Executive Assistant to provide high-quality, comprehensive, strategic, and proactive support to the Executive Director. This position will be hybrid once their NYC office is open and they are responsible for managing and prioritizing the Executive Director's inbox and calendar, coordinating meetings, facilitating communication between the Executive Director and other members of the organization, and ensuring that the Executive Director is able to fulfill all commitments. The Executive Assistant will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Responsibilities: Provide strategic management and oversight of calendar and email communications. Respond to emails on behalf of the Executive Director and prioritize emails that need to be addressed or categorized for later review. Complete a broad variety of administrative tasks including, but not limited to: scheduling an active calendar of appointments; managing contact information; composing, preparing, and editing correspondence; preparing briefings and researching information relevant to the organization, ensuring that the Executive Director and team members are well-informed and prepared; coordinating events planning, and arranging travel for the team. Work closely and effectively with the Executive Director to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Help organize the broader team and work with them to stay ahead of deadlines and key priorities. Complete projects and special assignments with the Executive Team. Provide ad hoc support as needed to other programs and functions across the organization. Provide occasional assistance with personal matters including some travel, restaurant reservations, and coordination with spouse's EA on family matters. Perform other duties as assigned. Qualifications: Bachelor's degree preferred. 2-5 years of experience supporting executive-level staff, preferably in a nonprofit. Impeccable verbal and written communication skills and attention to detail when it comes to editing correspondence and other documents. Excellent technology skills and proficiency in core productivity and communication systems, including Google Workspace Suite (Docs, Sheets, Slides, Gmail, Calendar), Slack, AirTable (project management), and AI tools. Self-motivated, detail-oriented, extremely organized, and a pro at multitasking. Superb professionalism, adaptability, openness to feedback, and ability to work under pressure while maintaining a sense of humor. Excellent customer service skills including the ability to build relationships among internal and external stakeholders and handle matters in a professional, courteous, and friendly manner. Decision-making skills that are effective, efficient, and correct. Ability to maintain confidentiality and handle sensitive information with discretion. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Location: New York, US

Posted Date: 5/18/2025