Philanthropy Engagement Coordinator

Job Description Job Description Description: The Philanthropy Engagement Coordinator cultivates and retains volunteers and donors, through promoting the mission of Children First through fundraising and cultivation events. This position is responsible for promoting the community image of Children First with businesses, ambassador groups, volunteer groups, vendors, and community organizations. This involves coordinating special event fundraising, marketing outreach, event data entry and recording as a vital member of the Philanthropy team. Requirements: Day-to-Day Responsibilities: 1. Coordinate Children First Special Event Fundraising Solicit and confirm event sponsorships, underwriting, and donations. In coordination with the VP of Philanthropy and Associate Director of Donor Relations, establish event co-chairs and committees. Plan and conduct committee meetings with Associate Director of Donor Relations Determine and coordinate event dates, location, menu, rentals, other logistics, and contracts. Work alongside the Associate Director of Donor Relations and Associate Director of Communications to set event agendas, secure key-note speakers, and entertainment. Work with Volunteer Coordinator to solicit volunteers to help with events. Coordinate on-site logistics with facilities staff, philanthropy team, and volunteers. Coordinate publicizing events with the Associate Director of Communications. Evaluate special events two times per year to ensure the desired return on investment is achieved. Work with the Associate Director of Communications in creating fundraising marketing collateral such as brochures, case for support, pledge, and information cards, etc. Negotiate and coordinate services with printers, designers, etc. for publication of marketing materials and event collateral in partnership with the Associate Director of Communications. Coordinate with any independent contractors needed to support events. Work with Associate Director of Donor Relations to maintain event budgets. Provide information to leadership for event budget planning/tracking/feedback. Maintain event dashboard and communicate outcomes to team on a weekly basis. 2. Assist Children First Marketing Relationships In coordination with the VP of Philanthropy and Associate Director of Communications, identify, develop, implement, and coordinate the organization's advertising strategy from the business, sales, and technical perspectives. Develop budget and projections for advertising with the Associate Director of Communications. Initiate and coordinate discussion and sales with sponsors and agencies. Negotiate agreements with outside sales representatives in partnership with the Associate Director of Communications. 3. Database Responsibilities Responsible for data quality in regards to events. In partnership with the Philanthropy Database Specialist: Capture reporting needs from staff and create deliverables for analysis, reporting, and decision making. Assist with the Board of Directors PowerPoint by including event information. Event data entry reporting. Ensure event data files uploaded to Raiser's edge are accurate. 4. Managing, Cultivating and Stewarding Donor Relationships Provide support as needed for internal Children First focused events including the Galaxy Awards, Staff Holiday Celebration, and Staff Appreciation. Plan/coordinate all cultivation events in partnership with Associate Director of Donor Relations. Support donor acquisition and retention through tours and other stewardship activities. Work with Philanthropy team to identify, cultivate and solicit individuals, foundations, corporations, and other organizational sources. Coordinate logistics and design of donor recognition and cultivation activities. Work with the Associate Director of Donor Relations to coordinate event dates, location, menu, rentals, and other logistics for donor-related events. Coordinate on-site logistics with facilities staff; assist with event set-up and clean up, as necessary. Area responsibility for “moves management” process for individual donors and event attendees. 5. Holiday Cultivation and Distribution Cultivate donors, businesses, and individual donations to ensure all children receive holiday support. Shop, package, pick-up, and deliver holiday items as needed. Attend local holiday engagements (that may involve speaking) to receive donations. Other event duties as assigned. Job Requirements Licenses/Certifications ­ Valid Driver's License and acceptable driving record required. ­ Immediate/continued enrollment in the Criminal History Registry-Child Care Division. ­ Current Health Appraisal, updated every two (2) years. ­ Certification in Infant/Child CPR and First Aid certification, desired. Education/Equivalent Experience ­BA/BS degree in Non-profit management, Hospitality Management, Project Management, Communications, Marketing or related degree preferred. ­Experience in a non-profit organization(s) is preferred. Competencies (Knowledge, Skills, and Abilities) Knowledge of: ­ Principles and practices of donor-based research and fundraising. ­ Community resources available and where to find them. ­ Proficiency in Microsoft Office Suite – Word, Excel. Ability to: ­ Analytical approach, strong attention to quality, detail & accuracy ­ Quick, adaptive learner, and comfortable working in a fast-paced environment ­ Communicate socially, orally, and in writing, with all levels of audiences- small groups/individuals. ­ Write persuasive thank you letters and proposals. ­ Plan and coordinate multiple complex projects and details to deadline at the same time. ­ Think creatively to solve problems and make decisions. ­ Build and maintain strong relationships with staff, volunteers and current/prospective donors. ­ Work independently, yet cooperatively, informatively and accountably. ­ Manage time, stress and constantly changing situations. ­ Collect/analyze data and make concise, accurate reports and recommendations. ­ Demonstrate perseverance, optimism, and a positive attitude when working with benefactors and colleagues Physical/Mental Demands ­ Use manual dexterity, reach with hands and arms, stretch, type, and talk or hear. ­ Respond both physically and mentally to emergency or crisis situations. ­ Be able to lift items as heavy as 50 pounds. ­ Walking for long stretches for events and tours. Environmental Conditions ­Experience variability in temperature, environment and noise. ­Experience smells associated with children who are ill. ­This position requires the ability to withstand strain and stress to meet deadlines and other pressures. It also requires the ability to lift and carry boxes of materials for meetings and events on occasion. ­Use of personal car on official business travel may be required. Valid Florida driver's license and proof of insurance are required. ­Some work on evenings and weekends will be required as needed for events. Children First is an equal opportunity employer. Children First offers a competitive benefits and compensation package. Compensation details: 50000-65000 Yearly Salary PIad296d5cce46-25405-37639783

Location: Sarasota, FL, US

Posted Date: 5/18/2025