Assistant Conference & Banqueting Coordinator

Purpose of the Role: Seeking a dedicated Assistant Conference & Banqueting Coordinator to support the Senior Banqueting Coordinator in orchestrating seamless events and unforgettable guest experiences. This pivotal role demands a professional with substantial hotel operations knowledge, particularly proficiency in Opera PMS. Key Responsibilities: Manage client communications and conduct site inspections to ascertain event requirements Prepare detailed proposals, quotes, contracts, and event timelines Collaborate with chefs and service teams to finalize menus, décor, guest lists, and dietary needs Coordinate event logistics, floor plans, and schedules with clients and suppliers Oversee vendor engagements for catering, AV, décor, and outsourced services Ensure smooth on-site event execution in collaboration with the Banqueting Manager Address last-minute changes, client queries, and oversee post-event breakdowns Essential Criteria: Minimum 2 years' experience in a hotel environment (non-negotiable) Minimum 2 years' hands-on experience with Opera PMS (non-negotiable) Experience in hotel reservations or reception is highly advantageous In addition to the above, prior experience as a waiter in a restaurant, conference, or banqueting setting is beneficial Matric; a hospitality qualification is preferred Proficiency in MS Office and event management software Exceptional organizational, planning, and multitasking abilities Excellent communication skills with a strong command of English Willingness to work evenings, weekends, and holidays as required Sound knowledge of food and beverage operations and banquet procedures Professional, service-focused approach with proven team coordination abilities Please Note: Candidates lacking the specified hotel and Opera PMS experience will not be considered. Candidates who are currently resident or will be resident at the time of appointment in the Helderberg area are invited to apply for this role.

Location: Somerset West, ZA

Posted Date: 5/24/2025