Personal Assistant to CEO

A recent professional profile photo is to accompany your application EMPLOYMENT TYPE : Permanent SECTOR : Administration BASIC SALARY : R60 000.00 - R70 000.00 Benefits START DATE : A.S.A.P / Immediate REQUIREMENTS: Grade 12 Minimum tertiary qualification (Postgraduate degree preferred) At least 5 years of related experience, preferably within a medium-sized manufacturing entity Minimum 5 years experience as an assistant at Director level Strong knowledge of Microsoft Office Suite Solid understanding of office practices Experience in imports processing Strong administration and organizational skills Well-developed leadership and junior management abilities Excellent verbal and written communication skills in both English & Afrikaans Ability to act decisively and urgently when required DUTIES: Administrative Support: Scheduling: Manage the CEOs, executives, and board calendar, coordinate meetings, and ensure timely notifications. Correspondence: Handle email, mail, and phone communications on behalf of the CEO and executive team. Documentation: Prepare, edit, and distribute documents, reports, and presentations. In this capacity, it needs to be professional with expertise in ISO document control principles. Data Management: Maintain accurate records, databases, and spreadsheets- aligned to SHERQ structures, board structures, and compliance principles. The skill here is a benchmark setting for the company and it needs to be firmly owned. Operational Support: Travel Arrangements: Book flights, hotels, and rental cars, as well as prepare travel itineraries. - This will be a company-wide responsibility, cost-controlled, and approached with insight including negotiated arrangements with service providers. Expense Management: Process expense reports, reimbursements, and credit card statements for the executives, ad hoc exco projects, and team. Office Management: Oversee office operations, including supplies, maintenance, and renovations. - will take overall responsibility for the admin block, any secretarial functions linked to this location, exco, board, and SHERQ. Event Planning: Coordinate events, meetings, and conferences, including logistics and catering- she will lead the "spirit" committee for an inclusive and engaged head-office team. Strategic Support: Research: Conduct research and provide data-driven insights to support CEO decision-making. - This requires experience in analytics, using Chat GPT, understanding good information, and a keen curiosity. Additionally, it requires common sense and a pragmatic mindset. Project Management: Assist with special projects, such as strategic planning, change management, or process improvement. Stakeholder Engagement: Facilitate communication between the CEO and stakeholders, including board members, investors, and customers, inclusive of minute-taking in S&E committee meetings, exco, and ad hoc company strategic meetings. Reputation Management: Monitor and maintain the CEO's, board member, and executive online presence and reputation. This includes reviewing the Fraud line event focus, SHERQ critical triggers, and Website(s) comments. Confidentiality and Discretion: Maintain Confidentiality: Handle sensitive and confidential information with discretion. - This is a critical attribute. Protect the CEO's Time: Screen calls, emails, and visitors to ensure the CEO's time is used efficiently - experience, trust, insight, and leadership are required. Other Responsibilities: Special Tasks: Perform other tasks as assigned by the CEO, such as preparing presentations or analyzing data. Team Collaboration: Work closely with other executives, departments, and teams to ensure alignment and effective communication. Continuous Learning: Stay up to date with industry trends, best practices, and new technologies to support the CEO's needs. Self-Development and Growth: Realistic assessment of own strengths and development areas and undertake actions to address weaknesses. HOURS: Monday to Thursday: 08:00 17:00 Friday: 08:00 15:45

Location: Ottery, ZA

Posted Date: 7/3/2025