Administrative Assistant

Position: Administrative Assistant Location: Ottawa Salary: $26 per hour Job Type: 6-month contract (with potential to extend or become permanent)We are seeking a highly organized and polished Administrative Coordinator to join a professional real estate division within a well-known organization. This role is ideal for someone who thrives in a structured, fast-paced office environment and has demonstrated success in a front-facing administrative role.Why Join Our Client:- Collaborative team culture with strong mentorship from an Executive Assistant- Exposure to high-level meetings and board reporting- Stable 6-month contract with the potential for permanent hireKey Responsibilities:- Welcome clients and visitors for in-office meetings- Handle access card issuance and new hire onboarding- Coordinate travel bookings and manage boardroom scheduling- Process high volume of invoices (approval routing - no accounting required)- Prepare and support documentation for board meetings- Assist in formatting presentations and compiling board materials with the EA- Take minutes for internal meetings, including real estate-focused discussions- Manage general office supplies and maintain front desk coverage (in rotation)- Support expense report processing- Liaise with vendors and internal stakeholders as neededRequirements:- Minimum 1 year of experience as an Administrative/Executive Assistant- Hands-on experience with calendar management, expense handling, and invoice processing- Skilled in meeting coordination, boardroom booking, and preparation- Proficiency in French (bilingual an asset)Please send your resume in Word format to Tanveer Sodhi at tanveer.sodhi@quantum.ca. REFER AND EARN A $50 GIFT CARD! For more details, click here.

Location: Ottawa, Ontario, CA

Posted Date: 7/3/2025