Facilities Coordinator

Our client is seeking a Facilities Coordinator to join their team in Ottawa, Ontario, on a long-term contract basis. This role involves ensuring the smooth operation of office facilities, managing access control, and supporting day-to-day workplace needs. The ideal candidate will bring a proactive approach to maintaining a productive and welcoming environment for both staff and visitors.Responsibilities:- Oversee front desk operations, including greeting visitors and ensuring an organized and detail-oriented reception area.- Manage office badge systems by activating, deactivating, and addressing access issues.- Coordinate service requests for facility repairs, such as plumbing issues, and follow up to ensure timely resolution.- Arrange and oversee meal and snack orders, ensuring availability for meetings and daily office needs.- Prepare and maintain coffee stations, ensuring supplies are stocked and areas are clean.- Assist with organizing self-serve lunch setups and ensuring cleanliness after events or meetings.- Handle waste management tasks, including disposing of e-waste and emptying trash bins as needed.- Support meeting preparations, including setting up conference rooms and ensuring all required materials are in place.- Utilize spreadsheets and data management tools to track facility-related activities and budgets.- Provide exceptional customer service to employees and visitors, addressing inquiries and resolving issues promptly.Qualifications:- Minimum of 2 years of experience in facilities management or a related role.- Proficiency in using Computerized Maintenance Management Systems (CMMS) and other office software.- Familiarity with tools such as Concur, IBM AS/400, Kronos Timekeeping System, and About Time.- Strong organizational and multitasking skills to manage various responsibilities effectively.- Excellent communication skills, both written and verbal, to interact with team members and external vendors.- Ability to handle basic budgeting processes and track facility expenditures.- Experience in setting up and maintaining conference rooms for meetings and events.- A proactive and customer-focused approach to problem-solving and workplace management.If this role interests you, please do not wait! please apply online today or call us at 613-236-4253!Job Reference Number: 0013248119Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2025 Robert Half. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use.

Location: Ottawa, Ontario, CA

Posted Date: 7/3/2025