Finance & HR Administrator

Financial duties: Ensuring all invoices is supported by either an approved Purchase Order or agreement (Wanama). Ensuring all goods have been received onto the stock system as indicated by the stamp as required (Wanama). Ensuring all goods have been received at the correct value as indicated on the purchase order (Wanama). Capture invoices on Wanama and prepare import to Pastel for Management Accountant to approve. Ensuring all services have been rendered through sign off of invoices by responsible HOD where applicable. Regular and timely follow up of any variances as identified on the monthly supplier recons where applicable. Maintain all relevant documentation related to creditors in orderly manner on file for future reference where applicable. Petty cash recon to be completed. You will not issue or receive cash. Assist with payment packs where needed. Maintaining a good relationship with supplier (from accounting point of view) Control of archived records for the company in relation to creditors. Verifying stock counts as requested by the management accountant Any other reasonable requests as received from Senior Management related to reports and or data or forms related to creditors. Human Resources duties: Uniform orders to be prepared, ensure everyone has uniforms and the right uniforms, fitting and administration for uniform orders as per SOP and checklist Time sheet management of staff capturing & submitting to finance Check if the rosters are uploaded on ERS weekly by the relevant HOD and reporting thereon Check if clock in times is approved by the relevant HOD on ERS daily and reporting thereon (Enforcer) Submission of time sheets for ad-hoc labour companies weekly Loading new employees on the Biometrics & turnstile machine and loading completed form onto the drive and training staff on the rules for clocking in and out as per SOP Order Birthday Chocolates on Wanama for and issue chocolates to staff as per SOP Preparing Birthday Chocolates and arranging Baloons for HOD birthdays. Assist with staff welfare initiatives and administration thereof Maintain all relevant documentation related to timekeeping, uniforms etc in orderly manner on file for future reference. Prepare new employee packs according to checklist with non-confidential data for HR Manager to complete with the confidential documents Prepare interview packs according to checklist with non-confidential data for HR Manager to complete with the confidential documents Do basic induction on newly appointed employees Assist with Minutes when required for non-confidential meetings Any HR Admin Related duties that is not confidential of nature Requirements: Grade 12 Diploma or advanced certificate in finance & HR. At least 2 4 years experience in a Hotel / Hospitality environment Administrative knowledge General understanding of hotel industry and working knowledge of capturing invoices and do filing. English proficiency Computer literacy of MS Office Computer literacy Pastel/Similar Accounting Package Basic financial acumen Knowledge of Stock Management and Financial Systems Knowledge of HR processes and employee relations Energetic, committed, team player. Self-motivated and hard working. Due to the nature of the hotel industry must be available after hours and over weekends. Prepared to go through occupational assessments. Must have own reliable transport.

Location: Pretoria, ZA

Posted Date: 7/6/2025