Legal PA

PURPOSE OF THE ROLE To provide high quality, proactive and experienced PA support to a team of partners and fee earners. DUTIES ● Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital ● Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV's; using the Business Development hub and credentials database; assisting with bids, tenders and pilots ● Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required ● Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required ● Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols ● Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files ● Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate ● Identifying and recommending cost efficient options for complex travel arrangements ● Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource ● Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way ● Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts ● Demonstrate technical competency in order to support fee earners, identify and address knowledge gaps to fulfil all elements of the role ● Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance ● Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED (BESPOKE TO ROLE) ● Excellent verbal and written communication skills, with appropriate and effective use of grammar and punctuation ● One years' experience (or equivalent) gained within a comparable environment and at an appropriate level (happy consider Team Secretaries/Assistants with relevant experience) ● Willingness to work flexibly to meet client needs ● High degree of competence in the use of Microsoft Office suite ● Proven experience of exceptional client service ● Detail focussed and experience of working in a fast paced office environment ● Ability to work effectively and collaboratively as a member of a team, as well as being able to work independently ● Commitment to exceeding expectations and goals

Location: Edinburgh, GB

Posted Date: 7/10/2025