Seminar Event Coordinator - Remote with Travel

Job Description Job Description Workshop Coordinator Remote (Must live near major airport hub) | 1099 | Weekly Travel Required At ParkerBeth, we connect high-performing professionals with roles that drive meaningful client experiences—and this one is a key player behind a successful multi-day event series. We’re hiring a Workshop Coordinator for a personal development and coaching organization that delivers executive-level workshops nationwide. This is a hands-on, travel-based role perfect for someone who thrives in logistics, admin, and high-energy environments. If you’re detail-oriented, service-minded, and confident in supporting speakers, strategists, and high-level clients, this is a great fit. Why This Role Stands Out Own the Experience – Oversee all workshop logistics, including hotel access, registration, materials handling, and supporting the speaker and sales team. You’re the onsite anchor from setup to closeout. Be the Bridge – Serve as the friendly, assertive liaison between guests, strategists, hotel staff, and vendors. Redirect questions, anticipate needs, and keep things running smoothly with warmth and confidence. Travel Consistently – Travel for 3 out of 4 weeks each month, typically Tuesday–Friday or Wednesday -Saturday, depending on workshop scheduling. You’ll fly in the day before the event begins and stay through the last day. Support with Heart – During events, you’ll assist with setup, registration, speaker care (yes, that includes water and encouragement), and customer service for guests. Key Responsibilities Coordinate all event logistics including hotel and event space access, travel planning, and vendor communication. Prepare and ship workshop materials (handouts, kits, name tags) and maintain inventory across events. Manage registration, check-in, and maintain accurate attendee data in CRM and tracking sheets. Provide direct on-site support to Strategists and the Speaker, ensuring they are fully prepared and supported. Act as a high-touch customer service representative to executive clients during workshops. Coordinate consultation schedules and assist Strategists with pre-event preparation. Complete light administrative work after events; ownership of the process is essential. Travel with or manage materials between events, including occasional carrying/lifting (luggage expenses covered). Ideal Candidate Strong administrative and logistical coordination skills. Professional, bubbly, and assertive—able to redirect, support, and guide with ease. Experience in event operations, customer service, or sales support is highly preferred. High emotional intelligence and ability to anticipate team needs (especially for speakers). Open to frequent travel (3 weeks on, 1 week off) and physical aspects of event setup. Remote-based, ideally near a major airport hub for efficient workshop travel. Comfortable working under pressure and in fast-paced event environments. Compensation and Schedule Per Event Pay: $1,500 per event during training $1,800 per event after training Travel Schedule: 3 weeks per month (out of town for 4 days at a time, including travel day) Event setup the day before workshop begins Remote Role: Must live near a major U.S. airport This isn’t just an admin role—it’s a people-facing, logistics-driving position at the core of a transformational workshop experience. Interested? Apply today and bring energy, excellence, and care to a team that delivers real impact.

Location: Denver, Colorado, US

Posted Date: 7/10/2025