Administrative & Purchasing Support Specialist

Job Description Job Description Administrative & Purchasing Support Specialist Mobile, AL Full-Time | Direct Hire $20–$22/hour We’re seeking a highly organized and adaptable Administrative & Purchasing Support Specialist to join a close-knit, collaborative office. This is a full-time, direct-hire role supporting leadership and operations across purchasing, inventory management, customer service, and office administration. If you thrive in a small-team environment where everyone pitches in—and no one says, “that’s not my job”—this could be a great fit. Key Responsibilities Purchasing & Inventory Support Place company and production supply orders (primarily via email) Ensure purchase orders are sent to correct vendor contacts and followed through to delivery Track order status, confirm deliveries, and resolve vendor discrepancies Regularly visit the warehouse to verify inventory and investigate issues Reconcile mismatches between digital inventory and physical product (ERP system updates) Take initiative to proactively solve inventory-related problems Administrative & Office Support Share front desk duties with team (answer phones, greet visitors, provide basic customer support) Perform clerical tasks: filing, document preparation, scanning Handle varied tasks for leadership (ordering promotional items, coordinating vendor services) Provide day-to-day support for office operations Customer & Vendor Communication Assist in processing customer orders and responding to inquiries (primarily via email) Maintain ongoing communication with key accounts and suppliers Collaborate with sales team to learn product language and enhance external communication Qualifications Previous experience in administrative support and customer service Strong organizational skills with excellent follow-through Comfortable working in a flexible, small-office environment Excellent written and verbal communication Proficient in Microsoft Office (especially Excel); ERP or inventory system experience is a plus Adaptable and hands-on—someone who notices what needs to be done and does it Work Environment Small, collaborative team that values initiative and shared responsibility Varied daily tasks—ideal for multitaskers and problem-solvers Direct training provided, but independent thinking and accountability are key Full-time schedule | Monday–Friday Company Description About Long's Human Resource Services At Long’s, our people are our greatest asset. We’ve been serving Mobile and Baldwin Counties – and the entire Gulf Coast area – since 1948. With this experience, we bring unparalleled knowledge of the area markets, and this knowledge translates to the best possible job fit for companies and employees. Company Description About Long's Human Resource Services\r\n\r\nAt Long’s, our people are our greatest asset. We’ve been serving Mobile and Baldwin Counties – and the entire Gulf Coast area – since 1948. With this experience, we bring unparalleled knowledge of the area markets, and this knowledge translates to the best possible job fit for companies and employees.

Location: Mobile, Alabama, US

Posted Date: 7/11/2025