Administrative Assistant

Job Description Job Description Responsibilities may include: Bilingual Preferred Customer Service Oriented Answer phone calls Maintain orderly and organized appearance within public areas, such as front desk and office Assist Unit Owners/ Residents with their requests Receive and deposit maintenance payments Availability to follow up/ send letters and/ or emails as directed by the Manager Assist Manager with any Account Receivable collections Receive and process invoices Assist and coordinate any meetings to be scheduled for the Office Manager Order all office supplies Coordinate all necessary maintenance for office equipment Maintain a current database Prepare work orders for maintenance staff as directed by the Manager Coordinate and distribute all keys and car tags Update new contacts within database Send email /notifications as needed File documents as needed Work on miscellaneous projects as directed by the Office Manager. Display Willingness to learn Minimum Requirements: 2-5 years of experience as an administrative assistant Required skills include: · Highly organized, detail-oriented and able to multi-task · Excellent verbal, written and interpersonal skills · Strong sense of urgency, project responsibility and initiative · Working knowledge of Microsoft Suite (Outlook, Word, Excel, PowerPoint, etc.) · Ability to work independently and as part of a team Job Type: Full Time

Location: Miami Beach, Florida, US

Posted Date: 7/11/2025