Personal Assistant

Minimum requirements: Minimum of 5 years experience as a Personal Assistant at executive level. Fluent in English with excellent verbal and written communication skills. Proficient in Microsoft Outlook and Sage/Pastel accounting systems. Must be comfortable with frequent travel (at least once a week to the farm). Non-smoker. Personality Traits: Highly organised, with the ability to work independently and multitask. Extremely well-groomed and presentable at all times, with no visible tattoos. Hands-on, proactive individual with a practical mindset and strong problem-solving skills. Confident, assertive, proactive, yet friendly and approachable. Emotionally resilient and self-assured. Duties and responsibilities: Personal Assistant Duties: Provide day-to-day administrative support to the business owner and management team. Manage calendars, schedule meetings, and coordinate appointments. Handle email and phone correspondence on behalf of the business. Maintain organised filing systems for documents, records, and reports. Prepare and proofread documents, reports, and communication material. Assist in travel planning and logistics where required. Maintain confidentiality and professionalism at all times. Sales and Marketing Support: Promote the farms hunting and accommodation services through targeted social media campaigns. Communicate with existing and prospective clients, sending annual reminders of the hunting season and availability. Prepare and send client quotations using Sage, and follow up on enquiries. Issue invoices and monitor client deposits and payments. Provide clients with necessary farm information, rules, and arrangements ahead of their visit. Coordinate with farm staff to ensure readiness for client arrivals. Attend to client groups on the farm as needed, particularly during busy hunting periods. Farm Operations and Management: Conduct animal counts and assist in livestock tracking. Oversee general farm functionality and ensure equipment and facilities are in working condition. Carry out vehicle inspections and arrange for servicing and maintenance. Compile order requests for farm supplies, equipment, and services; obtain approval and liaise with the finance department for payment. Monitor and reconcile petty cash expenses, ensuring all slips are accounted for. Assist with animal movement planning to support effective grazing and land use. Ensure the lodges are maintained and any maintenance issues are addressed promptly. Contribute to auction planning and coordination when applicable. Maintain ongoing communication with the farm management team, providing clear instructions and guidance on operational focus areas. Monitor electricity usage, perform Eskom meter readings, and report as required. Order feed, supplements, and supplies proactively to ensure timely availability.

Location: Pretoria, ZA

Posted Date: 7/16/2025