Administrative Assistant

Position: Administrative AssistantLocation: Downtown Toronto (Hybrid - 4 days on-site)Salary: Starts at $55,000 annuallyJob Type: Permanent We are partnering with one of the world's leading institutional investors, to hire a high-performing Administrative Assistant to support their dynamic team in Toronto. This is a fantastic opportunity to contribute to a purpose-driven organization recognized globally for integrity, excellence, and partnership.In this role, you will provide comprehensive administrative support to a senior team, ensuring smooth day-to-day operations in a fast-paced, professional environment. You will be the go-to person for managing complex calendars, coordinating domestic and international travel, and supporting key projects and team activities.What You'll Do: - Manage complex and ever-changing calendars across time zones- Organize internal and external meetings, including logistics, catering, and visitor management- Coordinate detailed travel arrangements (flights, hotels, visas, ground transport)- Prepare and reconcile expense reports, invoices, and related documentation- Draft, proofread, and format presentations, reports, and correspondence- Assist with onboarding new hires and vendor coordination- Support team events, offsites, and social initiatives- Handle confidential information with professionalism and discretionWhat We're Looking For: - Experience as an Administrative Assistant, ideally in financial services or corporate settings- Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); experience with expense reporting tools and calendar management systems- Previous experience managing complex travel and logistics is essential- Warm, approachable, and polished personality- Highly organized, detail-focused, and solutions-oriented- Professional, adaptable, and able to thrive in a high-performance cultureIf interested, please send your resume as a Word document to Patricia Flores to the following address: patricia.flores@quantum.ca.RECOMMANDEZ UNE PERSONNE EMBAUCHÉE POUR UN POSTE PERMANENT ET GAGNEZ JUSQU'À 1 000 $ ! Pour plus d'informations, cliquez ici.OUR VIRTUAL DOORS ARE OPEN! We're also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.

Location: Toronto, Ontario, CA

Posted Date: 7/17/2025