Senior Event Project Manager (M/F) in MADRID

Nanook is the 360 creative experiential marketing agency, shaping events worldwide to unforgettable experiences with a responsible positive impact. Mission : To manage the full cycle of large-scale corporate event development in line with our methodology, to meet deadlines and deliver quality projects that enable us to win proposals and successfully execute projects. Functions: Event planning: -Briefing review and first point of contact with client for possible questions. -Defining/understanding the objectives and goals of the event and aligning them with the proposal. -Development of a work plan with key dates, budget, necessary resources and schedule of activities. -Creation of the creative/technical proposal together with the creative team according to briefing and event indications (if necessary). You must be capable of preparation a presentation with strong attention to the visual elements - photos, mood boards, etc. -Audit, search, selection, coordination and negotiation with suppliers and resources, such as venues, catering, audiovisuals, decoration, etc. Understanding of different destinations is highly valued. -Coordination with other departments - admin, marketing, creativity, etc. -Continuous client follow-ups in line with company´s protocols. -Organization of all event related documentation in Google Drive folders. -Ensuring that the event complies with Nanook's sustainability plan. Event management: -Preparation and management of event budgets.Strong understanding of excel is a must for budgets preparation. -Monitoring expenses, and finding ways to maximise efficiency and minimise unnecessary costs. -Coordination of logistical aspects of the event: (space layout, seating arrangements, guest flow management and scheduling of activities). -Logistical management of transport, accommodation, rooming lists, catering, etc. -Preparation of the Day by Day document and supervision of the execution of the event on the day of the event. -Effective problem solving is a must. -Ensuring client expectations are exceeded by proper preparation of the event in advance and clear, transportant communication with all parties involved. -Ensuring excellent customer service at all times. Post-event: -Conducting debriefing with client to analyse and measure the outcome of the event. -Managing invoices and filing all relevant documentation. -Preparation of case study as well as mailing of customer satisfaction survey. Responsibilities : -Responsible for submitting proposals within deadlines and meeting the required quality. -Responsible for submitting proposals focused on meeting our sustainable development objectives. -Responsible for the coordination and follow-upa with all parties involved in the project. -Responsible for the smooth running of the event on the day of the event. -Responsible for the closing of the project in the corporate tools required for this purpose. Requirements : -Degree in marketing, communication, journalism, advertising, psychology or similar. -Specific education or training in protocol and event management or hospitality will be an asset. -At least 7 years of experience in the execution of full service corporate events. -Google Workspace skills are a must. -Experience working in corporative events. -English: minimum B2, higher level desirable Soft Skills: -Great attitude -Communication skills: verbal and written -Organizational skills -Teamwork and be a team player -Leadership skills: know how to strategically coordinate with other parties and teams (creativity, suppliers etc) -Problem solving -High Attention to detail -Courtesy and hospitality -Self motivation

Location: Madrid, Community of Madrid, ES

Posted Date: 7/20/2025