Office Management Assistant

BELIEVE IN LIFE. Join a company that takes you further! Galenicum is one of the fastest growing companies in the pharmaceutical sector! We are enthusiastic about life, devoting our talent and effort to providing high-quality affordable pharmaceuticals worldwide. People are the key to our present and future success, so we carefully select candidates that meet the requirements for each position, however most importantly, who also fit with our cultural DNA and values. Here’s the lowdown on what your role will actually look like (spoiler alert: it’s awesome!) We are looking for a Office Management Assistant to join our team on a temporary contract to cover a medical leave. What you'll be rocking: Assist Offman & People department VISAs Schedule and reservation of the different meeting rooms Filter of incoming calls (switchboard), mails and other material. Take messages, handle inquiries and transfer calls to appropriate individuals Greet visitors, handle their inquiries and direct them to the appropriate persons Send/receive courier & correspondence Arrange and confirm appointments for clients Control file and file documentation of commercial contracts Operate office equipment such as fax machines, copiers and phone systems Set up and maintain paper and electronic filing systems for records General purchase What you bring to the table: Good written and oral communication skills Self- sufficient and problem solving Highly responsible, ability to multi - task and capable to work with constant interruptions Good team player Knowledge of Google docs; Microsoft, SAP (preferable) Educational milestone: Preferable Secretarial studies with administrative knowledge Advanced level of English, Catalan and Spanish, spoken and written Your key superpowers: Versatile Motivated, proactive, dynamic and methodical/ very well organized Can do attitude & communicative Focused/ this work has a lot of interruptions Youthful and warm-hearted Ease to learn What makes Galenicum a top-tier workplace? A challenging company, and a dynamic team to work with. A Workspace to enjoy. Pleasant, sustainable, and architecture-awarded office. A flexible schedule to match your preferences and workload. A training offer to learn beyond your job with a broad set of topics: Galenicum Laude. Health insurance coverage to feel cared. Food to keep your energy up. Subsidized meals in our office restaurant Popina. Gym to help you maintain a healthy lifestyle. Flexible remuneration. And, very important! A Buddy to help you land smoothly in our company since day 1. We’re looking for someone who works hard, plays hard, and laughs harder. Sound like you? Come aboard. Believe in life

Location: Esplugues de Llobregat, Catalonia, ES

Posted Date: 9/9/2025