Accounts Assistant

Package Description: Accounts Assistant The main areas of responsibility are: • Termly school fee and recharge invoices, under direction from the School Accountant; • Updating and maintaining the fees ledgers to ensure accuracy; • Reconciliation of the fee ledger, including debit and credit balances; • Recording, processing and reconciliation of pupil registration fees and deposits; • Dealing with incoming calls and emails regarding fees and associated issues; • Analysing invoices relating to amounts to be recharged to pupils; • Escalate any fee-related issues to the School Accountant, as appropriate; • Processing purchase invoices, including coding and posting to the purchase ledger; • Updating and maintaining the purchase ledger supplier accounts to ensure accuracy; • Monthly reconciliation of purchase ledger to creditors control account; • Reconciling supplier statements to balances on purchase ledger; • Dealing with incoming calls and emails regarding purchase invoices and associated issues; • Escalate any purchase ledger account issues to the Accounts Payable Clerk or Head of Finance, as appropriate; • Carrying out procedures in accordance with accounts office instructions handbook; • Maintaining the Accounts Engage system for paying out and receiving routine expenditure; • Maintaining the School Business Visa account and the school vehicle fuel card account; • Providing general support and guidance to assist and to cover for other Accounts Office Staff; • Providing timely notification to the Head of Finance on any problem or contentious matters in area of responsibility; • Commitment to continuing professional development and seeking appropriate training opportunities; • Assisting with the requirements of visitors to the Accounts Office. This is not intended to be an exhaustive list of duties, and it is expected that the post-holder will participate in other reasonable activities according to the needs of the School and for better fulfilment of the role. Interpersonal Skills Essential • Self-motivated with a methodical approach. • Ability to work independently and as part of a team. • Ability to communicate with people from all different backgrounds. • Tactful and discreet with the ability to handle sensitive and confidential information. • Ability to work calmly under pressure and keep to deadlines. • Sensitive to the needs of others and supportive when required. • Flexible and adaptable. • Professional manner and appearance. Desirable • Empathy with the aims and ethos of the Independent Schools’ sector. Experience Essential • Experience of working within an Accounts or Finance team. • Proficient user of IT, especially Microsoft Office / Excel and Google Suite. Desirable • Experience of working within an Accounts or Finance team with a charitable organisation or with a provider of education. • HNC or HND in Accounting. Skills Essential • Excellent numeracy and problem solving skills. • Excellent written and verbal communication skills. • Strong interpersonal and negotiation skills. • Excellent customer service skills. • Sound time management and organisational skills. • General commercial awareness. Desirable • Proven training skills and ability to share knowledge. • Up-to-date with the latest accountancy trends and best practice. About St Leonards St Leonards is a friendly and forward-looking independent, coeducational, boarding and day school situated on an historic campus at the heart of the university town of St Andrews. The school enjoys an unrivalled location - there are sandy beaches, world-class Links golf courses, and historic sites on its doorstep. St Leonards delivers the inspiring, globally-recognised International Baccalaureate curriculum (which has been praised by university admissions officers for its focus on deepening learning learning, offering wider subject options, and enriching minds) for pupils aged five to 18, and was the first school to be accredited as an all-through IB school in Scotland. It is one of just two schools in the UK to actively offer all four IB programmes, ensuring a seamless learner journey. The youngest pupils follow the Primary Years Programme, which goes hand-in-hand with the vibrant Outdoor Learning programme at St Leonards. This is followed by the Middle Years Programme and (I)GCSEs. In the Sixth Form, pupils choose between the Career-related Programme and the Diploma Programme. St Leonards enjoys a rich sporting heritage, and continues to boast a strong record of achievement with pupils representing the school nationally in golf, rugby, lacrosse, hockey, horse riding, and small-bore rifle shooting. The leading five-tier Golf Programme continues to go from strength to strength, the Duke of Edinburgh Award is the fastest growing of all Scottish independent schools, and an exciting calendar of trips and activities ensures pupils leave St Leonards equipped with the skills required to succeed in today’s ever-changing world. Truly an education ‘Ad Vitam’ (for life).

Location: Fife, KY16 9QJ, GB

Posted Date: 9/12/2025