Rail Fleet Administrator

Rail Fleet Administrator Main Purpose of the Job: Provide administrative support so that colleagues are assisted to deliver services to the Rail Fleet. To contribute to meeting team priorities while maintaining own professional development. Key Tasks Undertake administrative tasks, processing mail, maintaining filing systems, archives, and resource libraries, and updating information. Use of Microsoft applications such as Outlook, Word and Excel. Answering the emails/telephone and liaising with staff, clients, and all divisions to assist in the delivery of Rail Fleet Services. Produce correspondence and reports from written documents. Learn to accurately input data into computerised systems, databases and spreadsheets and process and retrieve data as necessary. Liaise with staff, clients, and other divisions, to share information where appropriate, ensuring that Rail Fleet procedures are properly followed. Minute, produce and distribute accurate records of meetings. Administer travel, hotels, etc, within company standards. Administer financial processes, including, processing invoices, arranging authorisation countersignature and payments. Learn to provide support to Rail Fleet as required, including diary management, travel planning, arranging, and supporting events and arranging and servicing meetings. Learn to use efficiently Fleet Organisation Recognition System and complete agreed training. Learn how to use relevant Fleet Management Systems. Enter and retrieve required data. (Examples; Veho, and Driver Walk around checks) Learn how to answer and resolve an issue for staff, customers, or all divisions. Learn to manage professional development and prioritisation of workload to include training time required to achieve relevant qualification. Undertake Level 3 apprenticeship training framework in Business Administration in accordance with framework is most relevant to the role. Requirements: Minimum 2 years relevant experience Working hours: 9am – 17:30pm Clean Drivers License Must be able to drive on occasions delivering vehicles from to and from employee.

Location: Cardiff, Wales, GB

Posted Date: 9/15/2025