Sr. Office Coordinator & Executive Personal Assistant

Overview At Rituals, we blend a thriving culture with top talent. Join our fast growing wellbeing brand and nurture an impactful career with us. Condividi il tuo talento Sr. Office Coordinator & Executive Personal Assistant We are looking for an S r. Office Coordinator & Executive Personal Assistant to ensure the smooth running of our Milan headquarters and create a welcoming, efficient, and inspiring workplace. Reporting to the Managing Director of Rituals Italy, you will play a key role in office operations, employee engagement, and executive support. Responsibilities Oversee day-to-day office management (reception, mail, deliveries, suppliers, storage, office code of conduct) Coordinate office services and suppliers (cleaning, couriers, plants, Lyreco, IT equipment, supplies) Organize internal events and team activities, including monthly Sharing Breakfasts Support travel arrangements (Egencia bookings, visitors’ logistics, catering, restaurants, transport) Assist the Training team (booking facilities, shipping products / supplies, sending invites, preparing reports) Provide administrative and operational support to the MD (travel, expenses, contract signatures, meeting preparation / notes) Manage invoices, supplier payment and ensure compliance with procedures Prepare Executive Committee presentations in English What we’re looking for 5 years of experience in a similar role, with strong organizational and multitasking skills Excellent written and spoken communication in English Positive, proactive, and collaborative mindset, fostering a great workplace culture High level of discretion and professionalism in handling sensitive information Proficient in Microsoft Office, MacBook environment; accounting knowledge is a plus Benefits Possibilità di usufruire dello sconto dipendenti Frutta fresca e bevande Eventi di azienda e di team Iniziative di wellbeing (Supporto Psicologico) Retribuzione Variabile J-18808-Ljbffr

Location: Milano, Lombardia, IT

Posted Date: 10/17/2025