Administrative & Sales Coordinator

Job Description Job Description Be the backbone of our projects — support sales, permits, and leadership in one dynamic role! Location: Deerfield Beach, FL (In-House Position) Employment Type: Full-Time Join Our Team! Are you an organized, motivated professional who enjoys keeping projects on track and supporting a dynamic team? We’re looking for an Administrative & Sales Coordinator who can balance administrative precision with customer-focused support. In this role, you’ll be at the heart of our operations—helping move projects from initial permits and proposals through to completion, while also supporting leadership and ensuring our clients receive exceptional service. Position Overview This position provides essential support to both the sales and permitting departments, while also assisting company leadership with day-to-day operations. The ideal candidate is proactive, adaptable, and thrives in a fast-paced environment where multitasking and attention to detail are key. Key Responsibilities Sales Department & House Accounts · Provide administrative support to the sales team and house accounts · Input new projects into the CRM system with accuracy and completeness · Request estimates, prepare proposals, and send them to clients · Follow up with clients to ensure timely responses and help close sales · Prepare, update, and maintain vendor packs for customers Permit Department Support · Assist with permit running and submission processes · Upload and organize digital documentation · File and maintain hard copy permit records · Track permit expiration dates and issue timely reminders · Update city licenses and Certificates of Insurance (COIs) · Prepare and manage shipping labels for projects Executive & Team Support · Provide direct administrative assistance to the President of the company · Support with scheduling, communication, and coordination between clients and staff · Assist with daily operational tasks and special projects as needed Education and Experience Requirements Minimum High School Diploma or equivalent required 2 years’ experience preferred but not required Knowledge of the Construction Industry preferred Effective time management in meeting deadlines Strong organizational and management skills, ability to prioritize and take initiative Must be a detail-oriented team player comfortable working in a fast-paced environment with heavy volume workload Advanced PC skills Microsoft Word and Excel Excellent follow-up, communication (written and verbal) and time management skills Able to professionally perform multiple detail-oriented tasks with simultaneous deadlines Customer service experience What we’ll give you: Competitive pay Opportunities for career development and growth Collaborative, supportive work environment Medical, Vision and Dental Benefits Paid Time Off Matching Simple IRA Latest in technology and equipment Professional but relaxed atmosphere Compensation: Competitive salary varies depending upon job experience. Trademark Sign, Inc. is a drug-free employer. Trademark Sign and its affiliates are equal opportunity employers and do not discriminate against otherwise qualified applicants in employment on the basis of race, color, religion, age, sex, national origin, genetic information, disability, or any other characteristics as protected by federal, state or local law.

Location: Pompano Beach, Florida, US

Posted Date: 10/30/2025