AP Administrator

Job Description Job Description Position Description The Accounts Payable Specialist/Office Assistant is responsible for providing a variety of accounting and administrative tasks to support the efficient operations of the office. This includes accounts payable duties, credit card transaction reconciliation, and assisting with office projects and tasks as needed. Below is a guide to selected duties for this position, but is not all-inclusive: Accounts Payable  Oversee full-cycle accounts payable operations, including invoice processing, coding, and payment approvals.  Manage vendor relationships and resolve discrepancies efficiently.  Create and maintain new vendor accounts, including obtaining required forms and documents.  Process check runs / vendor payments according to payment terms.  Prepare accurate and timely reports, including aging analysis and expense tracking.  Lead AP process improvement initiatives to enhance accuracy and efficiency.  Assist with month-end closing and audit preparation. Credit Card Reconciliation  Reconcile monthly credit card statements by verifying transactions and reconciling activity to individual transactions.  Review and post individual credit card transactions to ensure proper job and general ledger coding and reconcile to supporting documentation.  Investigate and resolve any discrepancies or fraudulent charges.  Follow-up with cardholders for missing documentation. Office Support  Assist with various office projects and tasks as assigned.  Primary coverage for front desk reception and other administrative duties.  Maintain office supplies inventory and place orders as needed. Qualifications Qualified applicants for this position shall possess a minimum of 5 years of direct experience in Accounts Payable/Accounting, preferably in a busy construction company. Other desired key traits:  Associate’s degree in accounting, finance, or related field preferred.  An ability to produce a high-volume output while maintaining accuracy and an attention to detail.  Strong organizational skills with an ability to prioritize and multi-task.  Ability to problem-solve while showing good judgement.  Proven ability to manage critical deadlines.  Ability to effectively communicate with Vendors and Team Members.  Understanding of handling of sensitive and confidential information with a high level of discretion.  General understanding of sales and use tax.  Experience with Deltek ComputerEase accounting software or other similar construction related platform.  Previous experience in an Account Payable environment that included job/project costing.  Intermediate Excel, Word, Outlook, and Adobe based software skills.  Active Ohio Notary is a plus. Company Description Randstad Professional Recruiting helps candidates and companies find each other. Let me help you find your next great opportunity! Company Description Randstad Professional Recruiting helps candidates and companies find each other. \r\nLet me help you find your next great opportunity!

Location: Cincinnati, Ohio, US

Posted Date: 11/5/2025